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Reception & Office Administrator

Job Summary

We are seeking a highly organized and proactive Receptionist & Office Administrator to provide essential administrative support and ensure the smooth operation of our office environment. As the first point of contact for staff, guests, and vendors, you will play a pivotal role in maintaining an organized, efficient, and welcoming office. The ideal candidate will have excellent organizational skills, a warm, friendly demeanor, and the ability to multitask effectively in a dynamic, fast-paced setting.

Key Responsibilities

Reception & Communication

  • Answer and direct phone calls professionally, taking accurate messages as necessary.
  • Greet visitors and guests, ensuring a positive first impression of the company.
  • Receive and distribute incoming mail and packages in a timely manner.

Office Organization & Maintenance

  • Oversee the cleanliness and organization of office spaces, including common areas, meeting rooms, and workstations.
  • Ensure office supplies are stocked and order new materials as needed, maintaining inventory levels.
  • Approve or find alternative items when ordering office supplies and equipment.
  • Coordinate courier services for document deliveries and other office needs.

Meeting & Event Support

  • Manage the setup and logistics of meeting rooms, ensuring they are equipped with the necessary materials and technology.
  • Assist team members with booking and scheduling boardrooms for meetings and presentations.
  • Support after-hours events and corporate functions, assisting with event planning and coordination as needed.
  • Maintain and update internal corporate newsletters, ensuring they are distributed in a timely manner.
  • Assist with planning and executing team culture events, such as team-building activities, celebrations, and employee engagement initiatives.

Human Resources & Administrative Support

  • Assist in managing team members’ time-off schedules through the Humi HR platform, ensuring accurate tracking and compliance.
  • Support onboarding processes for new team members, including preparing materials, setting up workstations, and ensuring smooth transitions into the company.
  • Manage the administration of the company’s G-Suiteaccounts, including user licenses, email accounts, and other administrative settings.

Technical & Miscellaneous Support

  • Troubleshoot basic technical issues with office equipment and coordinate with the IT department for more complex issues.
  • Provide administrative support to various teams, assisting with tasks as required to ensure office operations run smoothly.

Qualifications & Skills

  • Proven experience as an office administrator, office assistant, or in a similar administrative role.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (G-Suite).
  • Experience with Humi HR platformor similar HR management tools is a plus.
  • Ability to work independently and as part of a team.
  • Friendly, approachable, and professional demeanor when interacting with staff and guests.
  • Strong attention to detail and problem-solving skills.
  • Experience in coordinating meetings and events is a plus.
  • Ability to handle confidential information with discretion.

Physical Requirements & Working Conditions

  • Ability to sit or stand for extended periods and perform administrative tasks.
  • Occasional lifting of packages or supplies up to 10 lbs.
  • Must be flexible in working hours to support after-hours events and meetings as needed.

Why Join Us?

At Landa, we offer a collaborative and supportive work environment where your contributions will have a meaningful impact. As a Receptionist & Office Administrator, you’ll be a key player in ensuring that our office runs smoothly and that our team members have everything they need to succeed. We also offer benefits and culture events that make teamwork more fun.

Application Process

To apply for this position, please email us at [email protected] with the subject “Receptionist & Office Administrator” along with a copy of your resume and salary expectations. Thank you!